Office Administration

Runs daily office operations: supplies, visitor/guest reception, calls/emails, supplier coordination, filing, and general support for staff and management, following up on requests until completion.

Attendance Management

Tracks and maintains employee attendance records (absences, lateness, early departures), keeps them accurate and up to date, and prepares reports for HR/management as needed.

Office & Facility Management

Supervise cleaners and their schedules, ensure cleanliness standards are met, coordinate maintenance/repairs with vendors, monitor supplies and facility needs, and flag issues to management.

Meeting & Calendar Management

Schedules and coordinates meetings, sends invitations/agendas, prepares meeting rooms, sends reminders, and handles rescheduling and follow-ups.

Minutes of Meeting (MOM)

Attends designated meetings to record accurate minutes (discussions, decisions, action items), circulates them afterward, tracks follow-ups, and keeps an organized archive.

Petty Cash Management

Manages petty cash per company policy, tracking transactions, verifying receipts, processing approved payments, monitoring balances, requesting replenishment, and preparing reconciliations securely and responsibly.

Office Equipment & Asset Control

Maintains records of equipment/assets, manages handover/return documentation, follows up on missing or damaged items, organizes storage, and supports periodic inventory checks.

Administrative Coordination

Handles cross-department admin requests, assists management with scheduling, prepares documents/letters, maintains records (physical and digital), supports events/travel arrangements, and safeguards confidentiality.

Communication & Follow-Up

Acts as the main point of contact for administrative matters, communicates professionally with staff and external parties, follows up on pending tasks, and escalates urgent issues appropriately.